Management Committee Member of Brixton People’s Kitchen
The Committee’s roles
1 To govern i.e. directing and controlling the organisation through collective decision making. This is a mandatory requirement of everyone on the committee.
To be agreed when joining the committee:
2 To be a pool of expertise and advice i.e. making advice and expertise available to the committee, staff and volunteers.
3 To manage one or more staff, volunteers or projects (for instance managing the Coordinator, or managing the production of the newsletter).
4 To do work (staffing a helpline, answering correspondence, filling out grant applications, changing hearing aid batteries, sitting as a representative on outside bodies etc).
The Governance role
Together the Management Committee Members must fulfil the 5 Core Governance Functions:
Determine Mission and Strategy – setting the organisation’s direction and determining how it will get there.
Accountability – being held to account for the actions of the organisation and holding those who carry out the work (staff and/or volunteers) to account.
Look after the committee – ensuring committee renewal (recruitment, induction and retirement), effective decision making and information sharing processes, positive group dynamics, and reflection, learning and development for the committee as necessary.
Safeguard assets – acting as custodian of the assets, tangible (money, property etc) and intangible (organisation’s reputation and name), ensuring that assets are used appropriately and constitutionally. Ensuring that there are sufficient assets for the organisations survival.
Act as ‘boundary-spanner’ – linking the organisation to its stakeholders, such as members, the community, funders etc.
Management Committee Members must:
Be active – you cannot be a dormant or ‘sleeping’ management committee member, you are still liable for the decisions the others make in your absence.
Act jointly – an individual has no powers on their own unless they have been specifically given them by the committee (minuted at a proper meeting).
Act constitutionally (and within the law) – make sure that you act within the powers and objects (remit) set out in your constitution. Including following the constitution on how meetings are run and how the committee is recruited.
Act in the interests of the beneficiaries – put yourself in the beneficiaries’ position and make decisions that are best for them.
Act reasonably and honestly – remembering to minute discussions and debates so that your reasonableness can be demonstrated.
Have a duty of care – act prudently and reasonably.
Not delegate control – everything can be delegated except the power of delegation but the management committee remains responsible and accountable.
Not benefit personally – unless allowed specifically in the constitution or by law.
Avoid conflict of interest – manage actual conflicts of interest through a written process/policy and elsewhere avoid the appearance of conflicts of interest.
Management Committee Members should:
Strive to attend all meetings, sending apologies to the chair for necessary absences.
Prepare for the meeting by reading the agenda, papers and emails before the meeting.
Talk to the chair before the meeting if you need to clarify anything.
Arrive on time. Stay to the end.
Participate fully in the meeting;